how to submit mini-posters

what and when

Submissions - electronic and accompanying hard copy - must reach the conference organisers by no later than 15 September 2000.  Materials received after this date will not be accepted!

hard copies

Three hard copies of your mini-poster (original and two copies) must be provided to:-

Mini-posters should be printed on a laser or high quality ink-jet printer. To avoid creasing of the hard copies the envelope should be reinforced with cardboard and marked "Do not fold or bend".

electronic copy

A copy of your mini-poster, named as according to the conventions described below and saved as a Word for Windows document (*.doc), in Rich Text Format (*.rtf) or as an ASCII (*.txt) or postscript file (*.ps), must be sent as an attachment to an email message with the subject "Filename - Research Conference 2000" to The Conference Organisers, C/~ grantc@med.usyd.edu.au.

naming your file

File names will be used to allocate submissions to members of the programming committee. In order for the submission to reach the appropriate member, it is essential that it comply with these naming conventions. Submissions that don't comply with the naming convention will not be accepted. Write the file name clearly in pencil on the top right-hand corner of the copies of the mini-poster (do not mark the original).

A valid file name consists of an 8-character alphanumeric prefix and a 3 character alphanumeric suffix (eg, aa-aaaaa.aaa)

The 8 character prefix has 2 discrete parts separated by a hyphen (ie, aa-aaaaa): -

1. two lower-case, alpha characters signifying the level (A-G) and theme (T-Z) in which the submission is intended to be presented (see "poster submission matrix"), and
2. five lower-case, alpha characters, being the first five letters of the presenting author's last name. If the presenting author's last name has less than five characters, use the full last name.

The 3 character suffix signifies:-

1. doc - a MS Word document
2. rtf - a rich-text file
3. txt - an ASCII file
4. ps - a postscript file

examples

1. Jason Brown is intending to present a mini-poster in level A, theme Z, and is making the submission in MS Word format. Result: az-brown.doc
2. Mae Li is intending to present a mini-poster in level E, theme X, and is making the submission in a postscript file. Result: ex-li.ps

home | mini-poster concept | formatting mini-posters | submitting mini-posters | submission matrix
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